Job Description

Pep Vacancies – Store Manager

Fleet Administrator

Company: Pep Vacancies

Purpose of the Position
Ensure the efficient administration of the corporate vehicle fleet, maximising utilisation, maintaining compliance, and supporting cost-effective operations. Provide critical support to logistics and maintain high standards of internal customer service.

Key Responsibilities

Fleet Records

• Maintain accurate and up-to-date fleet records, including registration updates, new vehicle additions, and cost centre allocations
• Keep the Asset Register current and reconciled
• Administer vehicle registrations, annual licence renewals, and compliance documentation
• Support the Insurance Department with claims by providing accurate vehicle documentation and historical records
• Distribute fleet cards to drivers and maintain handover records; activate, block, or unblock cards as required

Vendor & Supplier Administration

• Request new vendor creation to support procurement and service requirements
• Ensure timely processing of all vehicle-related payments to prevent service disruptions and compliance issues

Fuel Cards & E-Tags

• Request new fuel cards and E-Tags and process cancellations when required
• Ensure all cancelled E-Tags are returned and properly accounted for
• Prepare quarterly and annual fuel and environmental reports, including kilometres travelled, fuel consumption, and environmental impact
• Manage and resolve queries related to fleet cards and E-Tags efficiently

Job Requirements

• Minimum Grade 12/Matric
• Valid Code B (08) Driver’s Licence
• Minimum 2 years’ administration experience, preferably in financial, procurement, or fleet management
• Strong computer literacy in Microsoft Office Suite and Google Workspace
• Fleet administration and vehicle tracking experience advantageous
• Demonstrated planning, organising, control, and problem-solving skills with attention to detail

Competencies

• Accuracy and attention to detail
• Dutifulness and integrity
• Strong planning and organisational skills
• Client-focused with excellent service orientation
• Team cooperation and ability to provide constructive feedback

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